03 Dec What is a Board Portal?

A board portal is specialized governance software that securely and safely delivers digital board packs to directors and their organization’s secretariat. Automated and streamlined, they enable better collaboration, facilitate enhanced discussions and decision-making, as well as help all stakeholders to align around the strategic direction of the business.

They also help save time and money by cutting down on printing, couriering, email, and the cost of preparing meetings. Board members can access the board’s documents and exchange messages using a secure, in-app communication system, even if they aren’t board rooms in the office. They can prepare for meetings, sign documents online and in-app and use the video conferencing integration to join virtual meetings when they are unable to attend in person.

What should you look for in a board portal

When selecting a board portal vendor, ask potential suppliers to provide demonstrations and exhaustive troubleshooting tips on their website. You should be able to get an accurate quote that includes both the initial and ongoing costs. Pricing models are different and are based on flat rates, features or the number users. It’s important to compare.

Security is the main criterion for a high-quality board portal. It must encrypt data while in transit and while at rest and allow for an extensive control of access rights and authentication. It should also have a disaster recovery plan that guarantees uptime. It should also undergo regular external audits to ensure availability, privacy, and integrity.