30 May How to Run a Successful Remote Board Meeting

As a board member you’re responsible for making important decisions that will affect the future of your company or organization. In many instances you’ll make your decisions at a board meeting. It is vital that everyone present be fully engaged and focused. If your board meeting is held at a distance, it’s difficult to keep everyone’s focus. This article will help you understand how to organize a remote meeting which will increase the efficiency and effectiveness of your board.

Make sure that everyone has access to the information about the meeting and documents they require to perform their duties. Consider sharing documents in advance, so that people can read boardgreenroom.com them ahead of the meeting. This will avoid the need to ask questions when the answers can be found by looking through the document.

Use slides that slide transitions to highlight important information at the beginning of your meeting. This can include the consent agenda, action items and financial statements. This will give your meeting structure and help keep the conversation going.

Encourage people to speak up when needed to encourage participation. This can be achieved by calling the roll and notifying everyone of their presence. It’s also an excellent idea to avoid scheduling meetings around meal times to avoid eating on camera or causing distractions for others in the room.

Make sure you’ve checked your tech prior to the start of the meeting to avoid interruptions and technical issues which can take up precious time. It’s not common for people to overlook this step, so make an email reminder to everyone to walk them through the process of checking their software, microphones, and cameras before the meeting starts.